These terms and conditions, together with any other written information brought to your attention before we confirm your booking, shall form the basis of your contract with TRIPorganiser Limited (a company incorporated in Scotland, No: SC518779) ( being ‘us’, ‘we’ or the ‘Company’) in respect of the relevant tour or other holiday experience (together referred to in these terms and conditions as ‘tours’) to be provided by the Company. Please read these terms and conditions carefully and contact us if you have any queries.
Within these conditions, ‘you’ and ‘your’ means all persons named on the booking. By making a booking, the ‘lead passenger’ specified in the booking will be deemed to have accepted these conditions on behalf of all passengers named within the booking. For the avoidance of doubt, ‘written’ or ‘in writing’ shall, where used in these terms and conditions, include email.
We endeavour to ensure that the information and prices on our website are accurate; however, occasionally changes and errors occur and we reserve the right to correct prices and other details in such circumstances. You should check the current price and all other details relating to the arrangements that you wish to book before your booking request is made. All tours are sold subject to availability.
2. Booking Process:
Bookings can be made via our website triporganiser.net, by telephone or by contacting us by email at firstname.lastname@example.org
Your booking is not confirmed until we have issued your booking confirmation. At that point, a binding contract will be entered into between us.
We reserve the right to accept or refuse a booking without providing a reason.
Some of the products we offer require a certain level of fitness and we may require you to submit a medical questionnaire at the time of booking.
We always endeavour to communicate with you clearly and openly. All we ask is that you read our literature and correspondence; and communicate with us at every stage with questions, requests, uncertainties or anxieties you may have. Our aim is to provide high-quality service and for you to be happy and experience
trouble-free and relaxing holidays.
3. Accommodation and Other Services:
Admission fees or guided tours are not included in the tour price unless expressly stated in the tour description.
Unless otherwise expressly stated in the tour description, the cost of accommodation is included in the price. If you wish us to do so, we will endeavour to book accommodation falling within the price bracket specified by you. If accommodation within the specified price bracket is not available or cannot be booked for any reason, we will discuss this with you before booking any alternative accommodation on your behalf. The costs of any special requests or supplements (including single supplements and/or child prices) will vary depending on, for example, the policies of the relevant accommodation providers or other suppliers. Please ask us about this at the time of making your booking enquiry. Bookings are made subject to the terms and conditions of the relevant accommodation (or other service) provider. In addition to the cancellation charges outlined in these terms, cancellation of accommodation or other services booked by us on your behalf may also result in you being liable for cancellation charges levied by the relevant third-party provider. Typically the charge made will be the cost of one night’s accommodation for each separate accommodation booked (unless the effective cancellation date is within 72 hours of the departure date for the relevant tour, in which event you may be liable for all accommodation costs). Any such costs or charges should be payable to us, so that we may remit them to the relevant provider on your behalf. Please contact email@example.com if you would like details of supplier cancellation charges relevant to your booking.
4. Tailor Made Tours:
In addition to our listed tours, tours which are tailored to you/your party’s requirements are also available. These may include various elements such as transport, accommodation, meals, car/bus hire, entrance to attractions, guided tours and/or other value-added services (together “Tailor Made Tours”).
In the event that we offer any Tailor Made Tours through the Company from time to time then the relevant provisions of these terms and conditions shall apply. If we quote a price for a Tailor Made Tour which is based upon a specified number of individuals then, in the event of the size of the group increasing or decreasing in size, we may alter our quoted price accordingly to reflect the revised numbers.
Any changes made following the issue of your booking confirmation may be subject to an administration fee, which is at the discretion of the Company. The fee is typically 10% of the total cost of the tour, up to a maximum of £200, and may be subject to any costs or charges incurred or imposed by any of our suppliers.
Where a booking is made more than 3 months prior to the date of the tour, a 30% deposit will be required to secure the booking then full payment is required 1 month before departure. Failure to pay will result in the cancellation of tour and forfeit of deposit. Where a tour is to take place within 3 months, full payment will be required at the time of booking.
5. Changes by Us:
While the Company shall do everything reasonably possible to provide your tour itinerary and/or services as planned, the Company reserves the right to alter itineraries, transport or accommodation if required to do so. In the case of accommodation, a similar standard of accommodation will be obtained wherever possible. The majority of any such alterations will be minor and we will try to advise you of them at the earliest possible date.
In the unlikely event, however, that we are required to significantly alter a material part of your tour, we will notify you of this as quickly as possible in order to enable you to decide how you wish to proceed. In such an event you will be entitled:-
i. to take an alternative tour of equivalent or superior quality, if we are able to offer that, or
ii. to cancel your booking and obtain a full refund of all monies paid by you.
Please be aware that the nature of travel involves risks and unpredictable weather and road conditions and we cannot, therefore, guarantee any departure or arrival times at any particular points of a tour itinerary.
6. Changes by You:
If you wish to change any part of your confirmed booking, you should inform us in writing as soon as possible. This should be done by the lead passenger named on the booking. Whilst we will do our best to assist you, we cannot guarantee that we will be able to meet your request.
Where we can meet a change request made by you, any changes made may be subject to an administration fee (as advised by the Company – see above regarding Tailor Made Tours). In addition, you may also be required to meet any extra costs incurred by us (and any costs or charges incurred or imposed by any of our suppliers) in making the requested change. Where we are unable to meet your change request and you no longer wish to travel on the basis of the original booking, this will be treated as a cancellation of your booking and cancellation charges may be payable by you, as outlined in these terms.
If, once your booking is confirmed, you are unable to travel for any reason then we will allow you to transfer your booking to someone else (introduced by you, and who satisfies all of the conditions applicable to the booking) provided that:-
i. we are notified of this in writing at least 14 days prior to departure;
ii. an administration fee per person transferring (as advised by the Company) is paid;
iii. you and/or the transferee make payment of any costs and charges incurred by us and/or imposed by our accommodation providers or other suppliers, and
iv. the transferee agrees to these conditions and all other terms of the contract between us.
For the avoidance of doubt, no transfer requests or changes will be finally confirmed until full payment of all applicable charges referred to above have been received by the Company. If these criteria are not met, the tour will be cancelled and you will forfeit any deposit paid.
*If the reason for your cancellation is covered under your insurance policy, you may be able to reclaim these charges.
7. Cancellation by Us:
We will only cancel tours due to unavoidable and extraordinary circumstances which are out with our control or which might jeopardise your safety. If we cancel your tour then we will notify you as soon as possible and we will except in the case of Force Majeure (Please see section 21 below), refund you, in full, for all sums paid by you.
8. Cancellation by You:
If you wish to cancel your booking after our booking confirmation has been issued, you should inform us in writing as soon as possible – the effective date of cancellation will be the date upon which we receive such written notification. In the event of cancellation by you, cancellation charges may be payable, as set out below;
8.1 One Day Tours, Half-Day Tours, and City Tours:
For one day tours, half-day tours and city tours (being single day tours with a specific itinerary, which are available for booking on scheduled dates from scheduled departure points, together “sightseeing tours”), the following cancellation charges shall apply (depending on the effective date of cancellation):-
a. cancellation more than 72 hours before the tour departure: 10% of the tour price;
b. cancellation less than 72 hours before the tour departure: 100% of the tour price;
c. in the event of a ‘no show’ you will be charged 100% of the tour price.
8.2 Extended / Tailor Made Tours :
For all extended and Tailor Made UK tours (being tours of more than one day, with a specific itinerary ), the following cancellation charges shall apply (depending on the effective date of cancellation):-
a. cancellation more than 70 days prior to departure: deposit only
b. Cancellation between 69-56 days prior to departure: 30% of total tour cost
c. Cancellation between 55-42 days prior to departure: 45% of total tour cost
d. Cancellation between 41-29 days prior to departure: 60% of total tour cost
e. Cancellation between 28-15 days prior to departure: 75% of total tour cost
f. Cancellation between 14-3 days prior to departure: 90% of total tour cost
g. Cancellation 48 hours prior to departure: 100% of total tour cost
h. In the event of a ‘no show’ you will be charged 100% of the tour price.
If the reason for your cancellation is covered under your insurance policy, you may be able to reclaim these charges.
*Please note however, that the standard cancellation terms above may differ depending on the cancellation terms of any third party supplier providing any element of your Extended or Tailor Made Tour. The standard terms above are therefore subject to any variations advised at the time of quoting the price of your Extended or Tailor Made Tour.
9. Missed Departures:
You are responsible for ensuring that you have all necessary passports, visas and other travel documents and that you are at the correct departure point at the correct time. We cannot accept any responsibility for your failure to do so, nor any costs or expenses incurred as a result of you failing to do so (which will be treated as a cancellation by you). No monies will be refunded for any missed departures or unused services.
10. Refusal of Travel:
The Company reserves the right to refuse to carry any person whose conduct or manner is likely to cause offence or upset to other passengers. The Company also reserves the right to refuse travel to any person who is experiencing medical symptoms likely to cause ill health to others. It is therefore vital that you ensure that you are fit to travel on the departure date.
In either of the cases mentioned above, full cancellation charges shall be applied by the Company and the Company shall have no further liability to that passenger or to any person travelling with them.
11. Our Liability and Actions of Suppliers:
The Company will not accept or have any liability for any acts or omissions (whether negligent or otherwise) of any supplier or person providing services in connection with any tour unless such a person is employed by or under the direct control of the Company. Although we will use reasonable skill and care in verifying descriptions and other information provided by third party suppliers, we cannot guarantee that all such information is accurate, complete or correct and each such supplier remains responsible for the accuracy, completeness and correctness of the information provided to us by them.
This does not, however, affect your statutory rights under the 2018 Regulations, if applicable to your booking.
If we are found liable to pay you compensation, then (subject to the following paragraphs) the maximum amount which we will be liable to pay to you in respect of any claim shall be limited to two times the price paid to the Company for your booking, in total. This limitation shall not apply to any claims relating to death or personal injury or fraud or negligence (or any other type of claim that cannot be excluded or limited at law). You must notify us of any potential claims under this provision at the earliest opportunity.
The Company shall not be liable for unforeseeable or indirect losses. We will not be responsible for, nor will we be liable to pay compensation for, any loss, cost, damage or claim to the extent that it results from:-
i. any act and/or omission by you;
ii. the act or omission of any third party unconnected with the provision of the services contracted for and which were unforeseeable or unavoidable;
iii. unusual or unforeseeable circumstances beyond our (or our suppliers’) control, the consequences of which could not have been avoided even if all due care had been taken; or
iv. any event which either we or our suppliers could not, even with all due care, have foreseen or forestalled.
The Company cannot assume responsibility for any costs incurred for any travel arrangements purchased separately from the Company.
12. Missed Departures:
We are not liable for compensation due to missed train departures. You can contact TRIPorganiser for assistance in this case.
13. Special Requests:
Any special requests should be advised to us at the time of booking. Whilst we will try to accommodate your reasonable special requests, we cannot guarantee that they will be fulfilled and failure to meet any special request will not be a breach of contract on our part. Where appropriate, we will pass any special requests on to your accommodation provider(s), but we cannot be held responsible for their failure or inability to meet your request. Please also be aware that some accommodation providers may make an additional charge (payable locally) depending on the nature of your request. We regret that we cannot accept bookings which are conditional on any special request being met.
14. Disabilities and Medical Problems:
We will try to accommodate disabilities and medical problems where we can but please be aware that many of our tours may not be suitable. If you or any member of your party has any disability or medical problem which may affect their ability to travel on our tour then please provide us with full details at the time of making your booking enquiry, so that we can advise you as to the suitability of your chosen arrangements. If we are not informed of any disabilities or medical problems in this way then we cannot be held responsible for any cost or inconvenience incurred if we are unable to accommodate you or any member of your party.
If, acting reasonably, we are unable to accommodate the needs of the person(s) concerned then we will not confirm your booking or (if you did not give us details of the disability or medical problem at the time of making the booking request) we shall be entitled to cancel your booking and to levy the relevant cancellation charges.
We regret that we do not carry children under the age of 5 on our scheduled tours (which includes, one-day, half-day, city tours and extended tours). Passengers aged 5-15 years old need to be accompanied by an adult. Child prices on Extended and Tailor Made tours will vary depending on, for example, the policies of relevant accommodation providers or other suppliers. Please enquire about this at the time of making your booking enquiry
Luggage is carried free of charge but at the passenger’s own risk. It is the passenger’s responsibility to ensure that luggage is fit for travel, i.e sturdy and waterproof. Travellers have to be able to lift their own luggage. You may have to carry your bag to and from your accommodation.
Smoking (including e-cigarettes) is not permitted on coaches but there are frequent stops en route for those passengers who wish to smoke.
We actively welcome your feedback, both in respect of our own services and those provided by other suppliers (such as accommodation providers). In the event that you have any complaint during the course of your tour then please bring this to the attention of your driver or tour guide as soon as possible, and we will endeavour to resolve the matter to your satisfaction. Any complaints regarding accommodation should, in the first instance, be raised with the relevant accommodation provider. If your complaint is not resolved locally and you wish to complain further then please contact us at firstname.lastname@example.org providing all relevant information necessary to enable us to consider your complaint. We would request that any complaints be raised with us within 28 days of the end of your tour, as otherwise our ability to investigate the complaint properly may be affected.
You can also access the European Commission Online Dispute (ODR) Resolution platform at http://ec.europa.eu/consumers/odr/. This ODR platform is a means of registering your complaint; it will not determine how your complaint should be resolved.
The Company strongly recommends that passengers arrange suitable travel, medical and cancellation insurance.
20. Your Protection:
If, after selecting and paying for one travel service, you book additional travel services for your trip or holiday via the Company, you will NOT benefit from rights applying to packages under the Package Travel and Linked Travel Arrangements Regulations 2018.
Therefore, the Company will not be responsible for the proper performance of those additional travel services. In case of problems please contact the relevant service provider.
However, if you book any additional travel services during the same visit to the Company’s booking website or if you book additional travel services via the Company not later than 24 hours after receiving confirmation of your booking from the Company, the travel services will become part of a linked travel arrangement. In that case, the Company has, as required by the Package Travel and Linked Travel Arrangements Regulations 2018, protection in place to refund your payments to the Company for services not fully performed because of the Company’s insolvency and, where necessary, for your repatriation. Please note that this does not provide a refund in the event of the insolvency of the relevant service provider.
21. Data Protection:
We take your privacy seriously and will always endeavour to process your personal information in accordance with applicable data protection laws. In order to process your booking and to ensure that your travel arrangements run smoothly, we will need to use the personal information which you provide to us (such as your name, address, contact details, any special requirements etc). Where you have consented, we may also use the information provided to keep in touch with you and to advise you of the Company’s products and services (including special offers) from time to time. We may also pass personal information on to third parties (such as accommodation providers or other suppliers relevant to your booking) where necessary and where appropriate measures are in place. We will not, however, pass your information on to anyone who is not involved in providing (or arranging the provision of) any product or service related to your booking.
22. Force Majeure:
Unless expressly stated otherwise in these terms and conditions, we will not have any liability to you if we are prevented from fulfilling our contractual obligations to you as a result of any event which is out of our control (and/or out with the control of the supplier or provider of the service in question). Such events may include (but are not limited to) war or threat of war; terrorist activity or the threat of terrorist activity; civil commotion or riot; any action taken by a governmental or public authority; industrial disputes; the collapse of buildings, fire, explosion or accident; traffic or road conditions or road closures; technical or mechanical breakdown; adverse weather conditions; natural disasters and all similar events or circumstances.
23. Enforceability of Terms:
If any provision of these terms and conditions is found to be illegal or unenforceable, that shall not affect the validity and enforceability of the remainder of these terms and conditions.
24. Governing Law and Jurisdiction:
To the extent permitted by law, these terms and conditions shall be governed by and construed in accordance with Scots law and any matter or claim arising from them shall be dealt with only by the Scottish courts (save that you may choose the law and the courts of England, Wales, Northern Ireland or Eire if you live in any of those places and wish to do so). This does not affect your rights as a consumer to benefit from any mandatory provisions of the law of the country in which you are resident.
If you would like to bring a matter to our attention, please contact us by email at email@example.com
TRIPorganiser is your personal travel service. Whether you’re planning a last minute weekend, city break, business trip, family holiday or an extra special surprise.